Job Information
The University of Texas at Arlington Executive Assistant to the Vice President of Student Affairs in Arlington, Texas
Executive Assistant to the Vice President of Student Affairs
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05402P
Position Title Executive Assistant to the Vice President of Student Affairs
Department VP for Student Affairs
Location Arlington
Job Family Student Success
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
The Executive Assistant provides comprehensive, executive administrative support for the Vice President for Student Affairs and the Division of Student Affairs office. Supervises an Administrative Assistant I and Administrative Assistant II. Serves as a leader for the Division of Student Affairs administrative assistants support staff. Responsible for managing multiple calendars, projects, financial tasks, correspondence, and other administrative duties. Must be highly motivated, task-oriented, reliable, professional, capable of managing a complex workload, and able to prioritize tasks in a fast-paced office environment.
Essential Duties and Responsibilities
Manage scheduling of conference rooms, work orders, time reports, contract process and other general office duties.
Serve as back-up to Administrative Assistant II. Develop proficiency in financial management systems.
Maintain budget and reconcile monthly financial statements.
Manage personnel transactions, requisitions, ProCards, student employees’ time, staff vacation and sick leave according to established policies and deadlines.
Facilitate executive outreach and external relations efforts.
Compose correspondence and proofread documents for review and/or official signature (excused absence letters, contracts, resolutions, etc.).
Handle confidential and sensitive materials.
Manage logistics for several Student Affairs committees including Student Affairs Advisory Board, Handbook of Operating Procedures, Tuition Review, etc.
Coordinate catering, meeting logistics and agendas for events, staff meetings, luncheons, receptions, retreats, etc.
Coordinate and host quarterly meetings with administrative support staff across Student Affairs with a focus on professional development.
Develop, implement and maintain filing system. Retain files according to records retention policy. Support Student Affairs email account and listserv.
Facilitate the hiring of office vacancies. Process forms for recruitment, appointments, position changes, leave requests and terminations in PeopleAdmin.
Performs other duties as assigned.
Minimum Qualifications
Bachelor’s degree and three (3) years upper-level secretarial experience or high school diploma with seven (7) years of increasingly responsible administrative, secretarial and clerical or the equivalent experience.
Supervisory experience, knowledge of standard office software, and proficient in all phases of work to be performed.
Must be proficient in the use of Microsoft Word, Excel, and PowerPoint and all other university standard software.
Preferred Qualifications
Experience with PeopleSoft.
Familiarity with UT System policies and procedures.
Outstanding knowledge of computer technology, including the ability to use specialized software packages such as spreadsheets, word processing, and database management.
Knowledge, Skills and Abilities
Proven administrative and Microsoft Office skills.
Excellent oral and written communication skills. Ability to multi-task, organize, prioritize and work with initiative both independently and within a team environment.
Attention to details, decision-making and problem-solving skills.
Ability to maintain a high degree of confidentiality.
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
*How many years of experience do you have in an administrative, secretarial or clerical role?
None/less than 3 years
3 to 4 years
5 to 6 years
7 years or more
*What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
No skills/Basic
Intermediate
Advanced
Proficient
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
The University of Texas at Arlington
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